Cloud Based
HR Management System
Streamlining your Workforce Management
- The system is Cloud Based allowing easy access to all designated Users and is Co-Managed by one of our experienced HR Practioners who is available to assist with Labour related matters.
- We are Your HR & IR Department at a Fraction of the Cost of a Full – Time HR Manager.
- This is a cost – effective solution designed to resolve your everyday labour problems and to drive efficiency and improve Human Capital Management.
- Automated and Simplified Disciplinary System-No more costly CCMA mistakes.
Herewith some of the main areas our system will address:
- Complete Cloud Human Resources solution
- Full document storage of all Employee files
- Comprehensive Leave module with pre-populated forms
- Disciplinary module with warning letter templates and System assisted Progressive Warnings
- Easy to use Performance Review module based on official OFO tasks
- Asset Register
- Training Register
- Reminder items
- Access to Employee data and files from anywhere
- Option to receive pay slips via SMS
- Multiple reports and custom queries
- Customized reports to suit your specific needs
- Remote Desktop support
- Self Service Portal for Employees
- Integrate with data from supported Payroll Systems
Module Details:
Employee Module
- Capture Personal data of Employees
- Link Photo
- Terminate Employees
Contact Module
- Capture Employee contact information and next of Kin (info also used in UI-19)
- Employee’s can edit Contact details via Self-Serve Portal
- Street View of Address
- Document Storage: FICA document
Disciplinary Module
- Capturing Employee Warnings
- Auto-populated Template in line with SA Legislation (with eSignature)
- System Automates and Guided Warning Progression
- Document Storage: Warning Letter
- CCMA Case Builder
Career Module
- Capture Career info (and keeping track of history)
- Line Manager for purpose of approving leave and Performance Appraisals (in Self-Serve Portal)
- Link to Salary Module (if applicable)
- Document Storage: Contract of Employment
Asset Register Module
- Keeping track of Assets or Items supplied to Employee (e.g.: Uniforms, Laptops, 2-Way Radios etc)
- Document Storage: Proof of items received (signed by Employee)
Documents Module
- Document Storage: All Employee related documents.
- Custom list of documents can be created in Setup Menu
Health & Safety Module
- Automates H & S Records of H & S Officers, First Aider and Fire Marshals
- Management of H & S Committee
- Reminders for validity periods of Training Certificates
- Automated Safety Audits of equipment
Archive Module
- Record of Terminated Employee
- Access to Auto-populated UI-19 form
Leave Module
- Capturing all Leave Types
- System management of leave accrual and cycles in line with SA Labour Law
- Auto-populated Templates available (with eSignature)
- Document Storage: Leave Application and Supporting documents (if applicable)
Training Module
- Capturing of Training / Qualifications done by Employee
- Costing report for Training to link to SDL
- Document Storage: Proof of Training attended / Certificate / Degree
GPS Location Module
- Access to GPS locations sent by Employee via Self-Serve Portal as confirmation of e.g.: Site visits
- Can be used as a Travel Log for Travel Claims
- Map details and Street View
- Export to Excel
Employment Contract Module
- Capture different types of Employment Contracts
- Manages & reminds when Contracts are going to expire or to be renewed.
- Manages & reminds of probation periods
Consultation & Performance Module
- Capturing of meetings held with Employee
- Client Surveys
- Performance Appraisals – KPA
- Auto-populated Template available
- Document Storage: Relevant document pertaining to meeting (if applicable)
- Custom documents can be added via Setup Menu
And so much more...
